|Note change in lodging billing forms|
UND is required to comply with NDCC 44-08-04 which states that “no elective or appointive officer, employee, representative, or agent of this state, or any of its subdivisions, agencies, bureaus, boards, or commissions, may willfully make claim upon, or willfully receive, any public funds for traveling expenses, while engaged upon public business, in an amount in excess of the allowed by law for such travel.” If UND is paying for in-state travel for a North Dakota state employee (excluding UND employees), the rates will be limited to the in-state lodging and per diem rates. Previously, North Dakota state employees were reimbursed at the non-employee rates.
Effective Sept. 1, UND will add a compliance acknowledgement to all vouchers and direct billing of lodging forms. The department is required to check the box indicating whether the individual is a North Dakota state employee (excluding UND employees). The account number on vouchers and direct billing of lodging forms is 623200 - Non Employee Expenses.
Departments should obtain the most current version of the voucher and direct billing of lodging forms from the Accounting Services web site: http://www.und.edu/dept/accounts/forms.html (the date indicated behind the link is the last time the form was updated).