|Note procedure for food and beverage purchases on sponsored projects|
The procedure for purchase of food and beverages was revised by Finance and Operations and went into effect Oct. 30. The policy very clearly states that several criteria must be met before food and beverage purchases will be allowed on a grant or contract project and that "the rate should be reasonable and moderate.” Reasonable and moderate have a different meaning to everyone and are difficult to defend in audit. Until there is a standard definition for reasonable and moderate, departments should use the federal GSA rate in effect for the city in which the event is being held. The GSA Web site can be found at http://www.gsa.gov.
-- David Schmidt, Manager, Grants & Contracts Administration, firstname.lastname@example.org, 777-4151