|June motor pool billing will be processed in FY07|
Historically, the Transportation Department has processed the June motor pool billings in the middle of July and back dated to June 30th. Effective immediately, this process will no longer occur. The June motor pool billings will be processed in July and NOT backdated to June. Please review your anticipated transportation expenses for June. A reallocation of funds may be required if you were planning on using them for the June billing. In summary, this fiscal year will consist of only 11 months of motor pool billings rather than the normal 12. Beginning in July, fiscal year 2007 will include 12 months of billings.
The above change in University policy for billing of state fleet vehicles will also affect sponsored projects, especially those funded by a North Dakota state agency. Typically, N.D. state agencies require a final billing by July 15 at the latest. Grants and Contracts has tried to convince the state to extend that date, but has not been successful. Therefore, University departments may need to cover June state fleet expenditures with department funds for sponsored projects funded by North Dakota state agencies that require a final bill prior to the end of July. If there is a new state award effective July 1 for the same program, Grants and Contracts will work with UND departments and state agencies to see if the new project can be billed for June state fleet expenditures.
-- Mary L. Metcalf, Manager, Transportation, firstname.lastname@example.org, 701-777-4123