Purchasing lists policies and procedures A policy and procedure titled, “Equipment/Supplies-Transfer/Sale Procedures for Departing Faculty,” is available from the purchasing office. A copy may be requested from purchasing at 777-2681 or at http://www.und.nodak.edu/dept/purchase/html/Policies%20&%20Procedures.html#equipment. When a purchase for personal computers exceeds $5,000, use a purchase requisition to place the order. Do not purchase one at a time using more than one voucher or make repeat purchases on the MasterCard purchasing card. You may receive a discount for ordering greater quantities. In some instances, vendors may require a purchase order regardless of price. When obtaining quotes for Gateway, please go to the ITSS (Information Technology Systems and Services) web site. Cellular phone service for University use should be purchased through the state contract with Alltel. The UND Alltel representative, Ken Hoffman, can be reached at 772-4201 or 701-360-4096. Departments are charged monthly via a journal import from the UND telecommunication’s office. If cellular phone service is to be purchased outside of the state contract, telecommunications must approve it. Exempted cellular phone services must be processed by submitting the phone service agreement and a purchase requisition to the purchasing office for the creation of a blanket purchase order. The UND conflict of interest policy requires all employees who currently have a business interest in a business entity, or whose spouse, child, sibling, parent, or relative-in-law has a business interest in a business entity that currently does business with the University, or could potentially do business with the University, must complete the “notification of business interest” form and submit it to the purchasing office. Departments should disregard/destroy any credit card offers from vendors (Example: Target, MilesOne Business Platinum Visa, Sears, and Lowes Home Improvement Stores). Department personnel are not authorized to enter into any credit card agreements that are not administered by UND. UND only supports the MasterCard purchasing card and the Visa travel card. To obtain a purchasing card: ▪ Contact Janelle McGarry, Purchasing, 777-3881 ▪ Submit to purchasing, the purchasing card application form (located at http://www.und.nodak.edu/dept/purchase/index.html, select “forms”) ▪ Attend a required purchasing card training session prior to receiving the card. Any concerns or questions regarding the policy and procedure can be directed to Scott Schreiner at 777-2681. -- Vicki Von Harz, Secretary, Purchasing, vickivonharz@mail.und.nodak.edu, 777-2682