University Letter

Policy 2.18, Cell Phones and Mobile Devices, went into effect May 11, 2012.

This is a revised policy.

Policy Statement: University of North Dakota allows the purchase of mobile devices and wireless plans for individuals and departments.

If a UND mobile device and wireless plan are not provided, UND allows, but does not require, a department to pay an employee a taxable monthly payroll amount to defray expenses for business use of the mobile device.

In limited cases, and when the employee does not have a University-owned mobile device or does not receive a monthly payroll amount, UND may reimburse an employee for the expense of a personal mobile device plan if business usage costs the employee more than the price of their personal plan, and the reimbursement does not occur on a regular basis. Due to the nature of certain global travel, exceptions may exist.

Any provision for a cell phone or mobile device, whether through monthly payroll amount or UND-owned device, is at the sole discretion of an employee’s supervising department and based on availability of funds.

Reason for Policy: This policy complies with North Dakota State Board of Higher Education policy 807.1, North Dakota Century Code 16.1-10-02 and 54-06-26, and IRS rules and regulations.

To view this policy document in its entirety (including procedures), visit the Division of Finance and Operations’ policy web site:

• New and Revised Policy Updates: http://und.edu/finance-operations/policy-new-revised.cfm
• A-Z Policy Index: http://und.edu/finance-operations/policy-a-z-index.cfm
• Division Policy Index: http://und.edu/finance-operations/policy-division-catalog.cfm

Contact Accounting Services or Human Resources and Payroll Services if you have questions.

-- Jen Rogers, special projects assistant to the VPFO, 777-4392, jen.dobrowski@und.edu.